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Contracting of External Agency for Outsourcing of Manpower through Quality and Cost based selection

Contracting of External Agency for Outsourcing of Manpower through Quality and Cost based selection

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CORRIGENDUM-I

(Tender ID No. 2020_IAA_Admn_01)

 

It has reference to Tender ID. 2020_IAA_Admn_01; dated: 14.02.2019 for the work of “Contracting of External Agency for Outsourcing of Manpower through Quality and Cost based selection” at Indian Aviation Academy. The following amendments are made for the said NIT:

Description

Earlier

Revised

Proposal Submission End Date

28.02.2020 Up to 17:00 Hrs.

04.03.2020 Up to 17:00 Hrs.

Bid Opening Date (Envelope- I)

03.03.2020 from 15:00 Hrs.

06.03.2020 from 15:00 Hrs.

 

All the other terms and conditions of the tender shall remain unchanged.

 

 

Senior Consultant

Indian Aviation Academy

Nangal Dewat Road, Vasant Kunj

New Delhi 110070

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Dt.14.02.2020 Notice inviting Tender

 

INDIAN AVIATION ACADEMY (NIAMAR SOCIETY)

NANGAL DEWAT ROAD, VASANT KUNJ, NEW DELHI 110070

Notice Inviting for TENDER for Contracting of External Agency for Outsourcing of Manpower through Quality and Cost based selection

Tender ID- 2020_IAA_Admn_01

 

Ref No: IAA/ADM/TENDER/2020/01

 

  1. Tenders are invited by, Sr. Consultant, Indian Aviation Academy (NIAMAR Society) Vasant Kunj, New Delhi 110070 on behalf of Director IAA, from the applicants registered with registrar of companies for Contracting of External Agency for Outsourcing of Manpower through Quality and Cost based selection (QCBS) for a period of 02 Years + One Year extension as required, subject to satisfactory performance.

 

The Authority wishes to onboard an External Agency to fulfill contractual manpower requirement for key operational and support roles. This is in phased manner. The objective is to have better control on quality of contractual manpower through reputed External Agency who can manage end to end staffing, onboarding and payroll management (salary, PF, Health Insurance etc.).

 

Initially, the contractual manpower demand across IAA is approximately up to 36 in all categories. The manpower requirement shall be fulfilled in phased manner.

 

The service provider shall be selected based on the highest score on combined Financial and Technical evaluation as per QCBS. Further, there may be additional roles which may not be mentioned in the said schedule, but which may need contractual manpower. Selected applicant shall be obliged to provide manpower in such scenario.

 

  1. Bid Manager can be contacted as below on all working days from 9:30 Hrs. to 17:30 Hrs.

Senior Consultant, Vasant Kunj, New Delhi 110070.

Tel. No.: 011-26134358, Ext- 203                               Email: gmadmin@iaa.edu.in

 

Please note that under no circumstances bid procedure related queries shall be referred to the IEMs.

 

  1. Two (2) envelopes shall be submitted in Sealed Cover by the bidder as per the following schedule of CRITICAL DATE SHEET: -

S. No.

Activity

Date

  1.  

Publishing Date

14.02.2020.

  1.  

Tender Document Download/ Sale Start Date

14.02.2020 from 10:30 Hrs.

  1.  

Query/Clarification Start Date

14.02.2020 from 10:30 Hrs.

  1.  

Query/Clarification End Date

 21.02.2020 Up to 17:00 Hrs.

  1.  

Query reply

24.02.2020

  1.  

Proposal Submission Start Date

14.02.2020 from 10:30 Hrs.

  1.  

Proposal Submission End Date

28.02.2020 Up to 17:00 Hrs.

  1.  

Bid Opening Date (Envelope- I)

03.03.2020 from 15:00 Hrs.

  1.  

Date of Presentation

To be notified

  1.  

Bid Opening Date (Envelope- II)

To be announced

  1.  

Tender Fee

Rs.1180/- (One Thousand one hundred eighty only) (i/c GST) Non- refundable.

 

EMD

Rs.3,20,000/- (Three Lakh Twenty Thousand only) in the form of Demand Draft only.

 

  1. Qualifying requirements of contractors / firms

 

  1. Agency should have Permanent Account Number (PAN) & GST
  2. Agency should have valid Registration on the Date of issue of Tender from company registrar of India
  3. The Agency should have experience of one work of providing services of minimum 29 persons with a minimum duration of one year under one agreement or two works of providing services of minimum 18 persons under each agreement and similarly 3 works of minimum 15 persons under each agreement. (Please note that if the duration of Agreement is more than one year and contract is still in force, then the cut-off date of duration of one year is 31-12-2019 and agency has to obtain certificate from the client in this effect).

The Agency should have component of experience of providing Executives, Asst. Executives in electrical/Civil/IT/Facility Management/Corporate/institutional Marketing staff for 15 persons in one of the works with a minimum duration of one year.

 

OR

 

  1. The Agency should have satisfactorily completed three (3) works of value INR 64.00 Lakhs each per annum or two (2) works of INR 80.00 Lakhs each per annum or one (1) work of INR 1,28,00,000/- per annum during last (7) years ending on 31.12.2019. Client certificate for experience should show the nature of work done, the value of work, date of start, date of completion as per agreement, actual date of completion and satisfactory completion of work. Firms showing work experience certificate from non-government/non-PSU organizations should submit copy of tax deduction at sources certificate in support of their claim for having experience of stipulated value of work. If the period of completion of work is more than one (1) year then value of work executed in one (1) year on pro-rata basis will be considered for eligibility.

The Agency should have component of experience of providing Executives, Asst. Executives in Electrical/Civil/ IT/ Facility Management/ Corporate-Institutional Marketing staff amounting to 64.00 Lakhs per annum in one of the work orders. The experience shall be supported with schedule of quantity and interim bill if the duration is more than one year and agreement is still in force or else final bill. (Please note that if the duration of Agreement is more than one year and contract is still in force, then the cut-off date of duration of one year is 31.12.2019 and agency has to obtain certificate from the client in this effect).

  1. Firms showing work experience certificate from non-government/non-PSU organizations should submit copy of tax deduction at sources certificate in support of their claim for having experience of stipulated value of work.
  2. Applicant should have Average annual turnover of INR 48 lakh for last three financial years from FY 2016-17 to FY 2018 – 19.
  3. Applicant must have a positive profit before tax (PBT) in FY 2018 –19. Firms showing Firms continuous losses during the last three years in the balance sheet shall be summarily rejected.
  4. As a proof, copy of Abridged Balance Sheet along with Profit and Loss Account Statement of the firm should be submitted along with the application.

 

All rates shall be quoted in the format provided and no other format is acceptable. The price bid has been given as a standard BOQ format with the tender document, the same is to be filled by all the bidders. If the BOQ file is found to be modified by the bidder, the bid will be rejected.

 

 

 

 

 

 

Envelope-I: - (“Pre-Qualification and Technical Proposal”) Must contain signed copy of the following documents:

 

  1. Form-1A: Letter of Proposal
  2. Form-1B: Unconditional Acceptance of IAA tender conditions
  3. Demand Draft against Earnest Money Deposit. (Original EMD in the form of Demand Draft (from any Scheduled banks in India preferably from Nationalized bank but not from cooperative/Gramin) in favor of Indian Aviation Academy, payable at New Delhi.)
  4. Form-1C: Form of Details of Demand Draft against Earnest Money Deposit.
  5. Form-2: Integrity Pact.
  6. Tender fee
  7. Form 3: Vendor Assessment and evaluation Form
  1. Financial Capacity of the Applicant
  2. Experience Certificate
  1. Experience with Government Public sector
  2. Experience with Govt./PSU sector (Executive Level)
  3. Experience with Academic Institution
  1. Details of ISO Certification
  2. Particulars of the Applicant
  1. Form 4: Statement of Legal Capacity
  2. Form 5: Power of Attorney
  3. Form 6: Form of Agreement
  4. Form 7: Bank Guarantee or Performance Security
  5. Form 8: Duly notarized Affidavit reg. compliance of Minimum wages
  6. Form 9: Duly notarized declaration reg. blacklisting/Debarring of firm
  7. Form 10: Undertaking on GST
  8. Checklist for Envelop-1

 

In addition to the above, Self-attested/certified copies of following documents:

 

  1. Copy of Company Registration Certificate
  2. Copy of GST Identification Number Certificate
  3. Copy of PAN Card
  4. Copy of EPF Number Certificate
  5. Copy of ESI Number Certificate
  6. Certified copies of Financial Capability
  7. Certified copies Experience Certificate
  8. Certified copies Experience with Government/ Public sector
  9. ISO certification evidence

 

Envelope-II: The Financial Proposal.

 

Applicants shall submit the financial proposal in the format as available in tender document (“Financial Proposal”) up to two decimal points.

 

Tender of the tenderer whose EMD is not enclosed will be summarily rejected. Any postal delay will not be entertained.

 

  1. Bids Opening Process is as below: - Opening dates of Envelops have been mentioned in Critical Date Sheet. Pre-qualification & Technical proposal containing Documents shall be opened on date & time mentioned in the table of critical date sheet.

 

Envelope-I: Envelop-I of the Bidders shall be opened first.

 

Envelope-II: Financial bids of the Bidders meeting the technical criteria shall only be opened. Depending on Envelop-I Evaluation, date of Opening of Envelop-II shall be intimated through IAA Website.

 

  1. General Guidelines for the Bidders:
  1. The intimation regarding acceptance/rejection of their bids will be intimated to the contractors/ firms through by E-mail/ IAA Website.
  2. If any clarification is needed from the bidder about the deficiency in his Submitted documents in Envelope – I, he will be asked to provide it through E-mail and hard copy as the case may be.
  3. The bidder shall Submit the requisite clarification/documents within time specified by IAA, failing which tender will be liable for rejection.
  4. IAA reserves the right to accept or reject any or all applications without assigning any reasons. IAA also reserves the right to call off tender process at any stage without assigning any reason.
  5. IAA reserve the right to disallow issue of tender document to working agencies whose performance at ongoing project(s) is below par and usually poor and has been issued letter of restrain/ Temporary/ permanent debar by any department of AAI, IAA, DGCA or BCAS.
  6. IAA reserves the right to verify the credential submitted by the agency at any stage (before or after the award of work). If at any stage, any information/documents submitted by the applicant is found to be incorrect/ false or have some discrepancy which disqualifies the firm then IAA shall take the following action:
  1. Forfeit the entire amount of EMD submitted by the firm.
  2. The agency shall be liable for debarment from tendering in IAA, apart from any other appropriate contractual / legal action.
  1. Consortium /JV companies shall not be permitted.
  2. No single firm shall be permitted to submit two separate applications.
  3. Purchase preference to Central Public Sector Undertaking shall be applicable as per the directive of Govt. of India prevalent on the date of acceptance.

 

  1. PREPARATION OF PROPOSAL

 

  1. Applicant should take into account any corrigendum published on the tender document before submitting their proposal.
  2. Please go through the tender advertisement and the tender document carefully to understand the documents required to be submitted as part of the proposal. Please note the number of covers in which the proposal documents have to be submitted, the number of documents - including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the proposal.

 

  1. SUBMISSION OF PROPOSAL
  1. Applicants should submit the proposal timely as per the timeline. Applicant will be responsible for any delay due to other issues. Incomplete application forms shall be rejected.
  2. Applicant should prepare the EMD as per the instructions specified in the tender. The original should be submitted along with Envelope-1, latest by the last date of proposal submission or as specified in the tender documents. The details of the DD physically sent, should tally with the details available in the data entered in the proposal submission.
  3. Applicants are requested to note that they should necessarily submit their financial proposal in the format provided and no other format/ changes in the format is acceptable. If the format is found to be modified by the applicant, the proposal will be rejected.

 

  1. SEARCHING FOR TENDER DOCUMENTS

 

The tender document shall be available online on IAA website. Kindly visit www.iaa.edu.in and refer to tender section.

 

  1. ASSISTANCE TO APPLICANTS

 

Any queries relating to the tender document and the terms and conditions contained therein should be addressed to the tender Inviting Authority for a tender or the relevant contact person indicated in the tender.

 

 

 

 

Sr. Consultant

 

Indian Aviation Academy

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